Work Permit Renewal Process in Singapore: A Comprehensive Guide for Employers

As an employer in Singapore, ensuring your foreign workers’ permits are up-to-date is crucial for maintaining a compliant and productive workforce. This guide will walk you through the essential steps and considerations for renewing work permits efficiently and correctly.

When to Renew a Work Permit

Timing is critical when it comes to work permit renewals. Here’s what you need to know:

• Ideal Renewal Window: 7 to 12 weeks before the permit expires

• Why This Timing Matters:

• Allows ample time to address potential issues

• Helps avoid overstaying fines for your employees

• Ensures continuous employment for your workers

• Special Consideration: If your employee plans to travel overseas close to their work permit expiry date, renew before they leave Singapore

Pro Tip: Use WP Online to view the list of workers eligible for renewal. This tool can help you stay organised and proactive in your renewal efforts.

Work Permit Renewal Requirements 

Before initiating the renewal process, ensure you have the following:

• Scanned Passport Copy:

• Include the personal particulars page and any amendments

• Ensure the passport is valid for at least 25 months to secure a 2-year work permit

• Security Bond (for non-Malaysian workers):

• Obtain a new security bond

• Complete the Security Bond Form

• Ensure the bank or insurance company sends the new bond details to MOM before renewal

• Medical Insurance:

• Extend the existing policy or obtain a new one

• Can be purchased from the same provider as the security bond

• Work Permit Renewal Notice and Application Form:

• Print this form from WP Online

• Delivery Details (if a new card is required):

• Provide an address for card delivery

• Include names, NRIC/FIN/passport numbers, mobile numbers, and email addresses of up to 3 authorized recipients

• Primary Care Plan (PCP) (for specific sectors):

• Required for workers in Construction, Marine Shipyard, and Process (CMP) sectors

• Also needed for those staying in dormitories accommodating 7 or more workers

• Must be purchased and declared on WP Online before renewal

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Step-by-Step Renewal Process

Follow these steps to ensure a smooth renewal:

• Register Updated Address:

• Use the Online Foreign Workers Address Service (OFWAS)

• Update at least an hour before renewal

• Submit Application:

• Log in to WP Online

• Upload all required documents

• Follow specific instructions on the renewal notice

• Pay the Renewal Fee:

• Cost: $35 per renewal

• Payment methods: GIRO, VISA, Master Card, or eNETS debit

• Process Completion:

• The outcome is typically immediate

• Print and check the notification letter for next steps

Post-Renewal Actions

After successful renewal:

• Check Card Requirements:

• If no new card is needed, the worker continues using the existing one

• For new cards, cut the old one in half and discard it

• Distribute Notification Letter:

• Give this to your worker

• Valid for travel for 1 month from the issue date

• Request an extension if travel plans change

Understanding Renewal Duration

While work permits are typically renewed for 2 years, several factors can affect this:

• Passport expiry date (renewal up to 1 month before expiry)

• Security bond validity (renewal up to 2 months before expiry)

• Prior approval validity (if applicable)

• Maximum employment period for the sector

Note: Consider renewing your worker’s passport and security bond before initiating the work permit renewal process.

Handling Late Renewals

If you miss the renewal window:

• You’re still liable for the levy after permit expiration

• Levy penalties or overstaying fines may apply

• You can request an extension if you are unable to renew on time

⚠️ Important: Late work permit renewals can result in significant complications. Always aim to renew within the recommended timeframe.

Summary

Mastering the work permit renewal process is essential for maintaining a compliant and efficient workforce in Singapore. By understanding the requirements, timing, and steps involved, you can ensure a smooth renewal process for your foreign workers. Stay proactive, keep detailed records, and stay informed about the latest regulations and requirements is key to successful work permit management. Keep this guide handy and refer to it regularly to streamline your renewal processes.

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